Power Up Your Procurement Skills For Donor Projects

Course overview

The role of procurement management is more important than that of administration and management.

Which are the most challenging aspects of overseeing the procurement procedures for projects sponsored by donors?

Effective procurement management is a prerequisite for completing tasks successfully. To increase the likelihood of a timely completion within the carefully considered project budget and scope of its deliverables, accurate decision-making and remedial action by practical project management methods depend on timely and thorough procurement information.

How can procurement for projects be made better?

Our facilitators will provide you with a range of perspectives on project management as well as the abilities and know-how to handle procurement management tasks. The goal of this course is to provide students with the most recent knowledge available. All phases of the project/program cycle will be evaluated in order to highlight the planning, execution, and evaluation process. We’ll look at the language used by funders and advancement partners at various points in the project/program cycle.

Participants will be able to showcase your skills and abilities and be invited to multiple growth chances across different organizations as a result of this Training Bee training course.

Introduction

Greetings and welcome to the extensive training course on “Procurement for Donor Funded Projects.” Successful procurement is essential to the success of development programs. This training is intended to give you the information and abilities needed to successfully negotiate the complex procurement environment that is unique to donor-funded projects.

The goal of this course is to give students a thorough awareness of the special difficulties and recommended procedures related to procurement in the context of projects supported by donors. We will examine every aspect that makes procurement operations in this particular field successful, from global legislation to stakeholder engagement, ethical issues, and sustainable practices.

We are The Training Bee, a global training and education firm providing services in many countries. We are specialized in capacity building and talent development solutions for individuals and organizations, with our highly customized programs and training sessions.

Our group of knowledgeable instructors offers a plethora of expertise in purchasing for projects supported by donors. They are dedicated to giving you the knowledge, expertise, and industry best practices you need to succeed in the procurement sector of donor-funded projects.

Prepare yourself for a fascinating educational experience as we examine the subtleties and complexities of procurement for projects supported by donors. Together, let’s start this educational journey!

Learning Objectives

Upon completing Procurement for Donor Funded Projects, participants will be able to:

• Able to guarantee that the supplies and services obtained are of adequate quality and in line with the project’s main goals
• Create scoring frameworks and offer explanations for decisions about contract awards.
• Determine the criteria for awards and evaluate bids based on their financial and cost-benefit analyses.
• Capacity to provide crucial logistical support for overseeing and carrying out projects, as well as guaranteeing the donor community, lenders, and borrowing nations that money was used effectively and for the intended purpose
• The capacity to offer crucial logistical assistance for project administration and execution, along with guaranteeing borrowing governments, lenders, and donors that funds were utilized accurately and for the intended purpose

Our Unique Training Methodology

This interactive course comprises the following training methods:

• Journaling – This consists of setting a timer and letting your thoughts flow, unedited and unscripted recording events, ideas, and thoughts over a while, related to the topic.
• Social learning – Information and expertise exchanged amongst peers via computer-based technologies and interactive conversations including Blogging, instant messaging, and forums for debate in groups.
• Project-based learning
• Mind mapping and brainstorming – A session will be carried out between participants to uncover unique ideas, thoughts, and opinions having a quality discussion.
• Interactive sessions – The course will use informative lectures to introduce key concepts and theories related to the topic.
• Presentations – Participants will be presented with multimedia tools such as videos and graphics to enhance learning. These will be delivered engagingly and interactively.

Training Medium

This Procurement for Donor Funded Projects training is designed in a way that it can be delivered face-to-face and virtually.

Course Duration

This training is versatile in its delivery. The training can be delivered as a full-fledged 40-hour training program or a 15- hours crash course covering 5 hours of content each day over 3 days

Pre-course Assessment

Before you enroll in this course all we wanted to know is your exact mindset and your way of thinking.
For that, we have designed this questionnaire attached below.

• Why is successful procurement essential to the accomplishment of projects sponsored by donors?
• Describe the importance of adhering to international procurement laws in projects that receive funding from donors.
• Describe the main duties and tasks of the different parties participating in the procurement process for projects sponsored by donors.
• In what ways do these positions support open and responsible procurement procedures?
• Talk about the standard evaluation criteria for bids in the context of projects sponsored by donors.
• In what ways does the process of evaluating bids support equitable and competitive procurement?

Course Modules

This Procurement for Donor Funded Projects covers the following topics for understanding the essentials of the Agile Workplace:

Module 1 – Purchase Overview

• Categories of purchases
• Phases of acquisition
• Acquisition Life Cycle
• Procedures for procurement
• Acquisition & Sourcing versus Procurement

Module 2 – Acquisition Procedure

• Purchasing models
• Procurement principles
• The five procurement pillars
• Elements involved in purchasing
• Planning for procurement and its importance

Module 3 – Compliance with Procurement – I

• Donor guidelines and practices
• Following donor protocols
• Framework for procurement compliance
• Governance, Regulation, and Compliance
• Overview of procurement compliance

Module 4 – Compliance with Procurement – II

• Comprehending regulatory compliance
• Governing principles that comply with international standards
• Responsibility, ethics, and openness
• Stress, time, and conflict
• Agendas for anti-corruption and governance

Module 5 – Financial Management & Procurement – I

• In the definition of procurement, financial management
• Administration of donor contributions financially
• The purposes of donor funds
• Procedures for allocating donor monies
• Procurement strategy

Module 6 – Financial Management & Procurement – II

• Demand forecasting and its benefits
• Logistics demand forecasting
• Documents used in bidding
• The bidding processes
• Evaluation of bids during opening and contract award

Module 7 – Observing and Assessing

• M&E components and types
• Use and roles of M&E
• M&E’s logical structure
• Forms of the assessment procedure
• The procedures needed for effective monitoring

Module 8 – Cycle management for projects – I

• Planning and scheduling of projects
• Finance and resource mobilization for the project
• Network analysis and the critical path
• Tool and method for logical frameworks

Module 9 – Cycle management for projects – II

• Monitoring, assessing, and reporting on projects
• Assessment of foreign assistance proposals
• Design of contracts and clauses
• Application of the law and conflict resolution
• Corruption and fraud, morality, and honesty

Post-course Assessment

Participants need to complete an assessment post-course completion so our mentors will get to know their understanding of the course. A mentor will also have interrogative conversations with participants and provide valuable feedback.

• Talk about the efficient application of international procurement laws to a particular donor-funded project’s procurement procedure.
• What role did following these rules have in the project’s success?
• Give instances of how stakeholder cooperation and involvement were incorporated into the project’s procurement process that was supported by a donor.
• In what ways did efficient cooperation improve the accountability and openness of the procurement processes?
• Tell a success story about how a donor-funded project was selected using careful application of the bid evaluation criteria.
• What benefits resulted from the open and honest proposal evaluation process?
• Explain the methods used to mitigate risks in order to overcome difficulties encountered during the procurement of a particular project supported by a donor.
• What role did proactive risk management play in the overall success of the project?

Lessons Learned

Observance of Global Guidelines: Participants are aware of how crucial it is for donor-funded initiatives to follow international procurement laws and guidelines. Accountability, justice, and transparency are guaranteed by compliance.

Collaboration Among Stakeholders as a Foundation: The program places a strong emphasis on the fact that cooperation and stakeholder involvement are crucial building blocks for successful procurement in projects supported by donors. Cooperation and effective communication are key components of a successful project.

Fairness in Transparent Bid Evaluation: It is acknowledged that fairness and competitiveness depend on transparent bid evaluation procedures. Participants are aware that choosing the most appropriate providers is guaranteed when objective standards are followed.

Preventive Risk Control to Ensure Project Success: Project success is attributed in large part to proactive risk management. Participants understand that risk identification, assessment, and mitigation support project resilience and on-time, within-budget completion.

Using Ethical Procurement to Increase Credibility: It is well known that establishing and preserving the credibility of programs sponsored by donors depends on ethical procurement methods. Participants are aware that responsible project management depends on making moral decisions.

Thorough Record-keeping and Reporting: It is stressed how crucial thorough reporting and documentation are to the procurement process. Participants acknowledge that accountability and openness are enhanced by accurate records.