Advanced Tendering & Contract Negotiations

Course overview

The tendering process is where most contracts are generated in a company. The organization is seeking bids for the bidding process from a variety of qualified contractors to complete

The desired results. This approach makes it easier for the organization to choose a qualified contractor, and it also makes it easier for contractors to comprehend the precise needs of the task and the dangers associated with doing them.

The company should concentrate on acceptable tendering methods, procurement strategy, and contractual arrangements in order to choose a suitable contractor and effectively complete the works.

It is crucial to create adequate bidding documents, which typically include a bill of materials, drawings, specifications, a schedule of operations, and contract terms.

At the tender stage, choosing a proper contract and amending it as necessary is a crucial step.  After several bidders have submitted their proposals, the contractor will be chosen based on meticulous study and assessment. The winning bidder will then be given the contract, and the parties will sign the contract agreement.

A contract document is an agreement between a company and a contractor to carry out the work described in the tender papers in accordance with the terms of the contract and the contractor’s bid.

The participants of this course will receive a comprehensive education and training on best practices for dealing with contract formulation, tendering processes, procurement strategy, contractual arrangements, and contract award.

All developers, contractors, and consultants must teach their staff members on the processes involved in the formulation and awarding of Tenders and Contracts in order for them to comprehend the organization’s needs and for a successful final product.

Introduction

Tendering and contracts are an essential part of the procurement process. They are used in many industries to help determine who will provide goods or services and on what terms. Tendering and contracts provide companies with a method of selecting suppliers who can provide the best value and who can be most trusted to deliver that service. When tendering and contracts are used correctly, they can help to reduce costs and provide better outcomes for all parties involved. Tendering is a competitive offer-making process. Companies issue tenders, or requests for proposals, which outline the requirements and terms of an agreement. Companies then invite bids from organizations interested in supplying the goods or services for which the tender was issued. The competitive nature of tendering allows companies to make a more informed decision about the best organization to fulfill its needs. Contracts provide the legal framework for a business agreement or transaction between two or more parties. They help to ensure that each party’s rights and obligations are clearly defined and protected. In addition to specifying the terms of the agreement, a contract also outlines any dispute resolution procedures should something go wrong. Contracts are legally binding and enforceable in court should a breach occur.

We are The Training Bee, a global training and education firm providing services in many countries. We are specialized in capacity building and talent development solutions for individuals and organizations, with our highly customized programs and training sessions.

Learning Objectives

Upon completing Advanced Tendering & Contract Negotiations, participants will be able to:

• Improve your knowledge of the proper bidding and procurement selection
• Enhance their approach to appropriate contractual and procurement agreements
• Become knowledgeable enough to prepare the tender and contract documentation, including contract amendments.
• Apply the procedures of tendering and procurement successfully when dealing with high-risk projects and offer a workable answer.
• Recognize the significance of standard contract forms and how they affect the choice of suitable contract types.

Our Unique Training Methodology

This interactive course comprises the following training methods:

• Journaling – This consists of setting a timer and letting your thoughts flow, unedited and unscripted recording events, ideas, and thoughts over a while, related to the topic.
• Social learning – Information and expertise exchanged amongst peers via computer-based technologies and interactive conversations including Blogging, instant messaging, and forums for debate in groups.
• Project-based learning
• Mind mapping and brainstorming – A session will be carried out between participants to uncover unique ideas, thoughts, and opinions having a quality discussion.
• Interactive sessions – The course will use informative lectures to introduce key concepts and theories related to the topic.
  • Case studies – Participants will be presented with realistic scenarios and case studies that demonstrate effective strategies related to the topic. These activities will encourage participants to think critically and apply their knowledge to real-life situations.

Training Medium

This Advanced Tendering & Contract Negotiations training is designed in a way that it can be delivered face-to-face and virtually.

Course Duration

This training is versatile in its delivery. The training can be delivered as a full-fledged 40-hour training program or a 15- hours crash course covering 5 hours of content each day over 3 days

Pre-course Assessment

Before you enroll in this course all we wanted to know is your exact mindset and your way of thinking.
For that, we have designed this questionnaire attached below.

• What is the difference between tender and contract?
• What types of contracts are available and which should be used in which circumstances?
• What are the most important factors when preparing a tender?
• What is the process for evaluating tenders?
• What are the possible consequences of failing to comply with contractual obligations?
• What are the basic principles of contract governance?

Course Modules

This Advanced Tendering & Contract Negotiations covers the following topics for understanding the essentials of the Agile Workplace:

Module 1 – Establishment of Contracts

• The significance of contracts
• Contracts produced by tender Contracts formed by agreement
• Choosing the right sorts of contracts

Module 2 – Different Contract Forms

• Utilization of Standard Contracts
• (Main Contract, EPC Turn Key, Short Form, Subcontract) FIDIC Contracts NEC
• JCT
• Choosing an appropriate contract type

Module 3 – Different Procurement Techniques

• Customary Procurement
• Procurement for design-build projects
• Management Purchasing

Module 4 – Tender Records

• Request for Tenders
• Contractual Conditions
• Bill of Materials

Module 5 – Tender Procedures

• Good practice guidelines for tendering
• Goal of the Tender
• Factors to take into account while choosing the kind of tender

Module 6 – Selection Process for Tenders

• Prescreening of potential bidders
• Invitation to Tender Documentation for Tenders
• Requests for Tenders, Addenda, and Notices

Module 7 – Tender examination and analysis

• Analysis of Tenders
• A checklist for bids
• Commercial and technical analyses
• Addressing mistakes
• Updates on Tender

Module 8 – Post-Tender Protocols

• Alerting Offer Acceptance and Negotiation
• The contract’s award documents

Post-course Assessment

Participants need to complete an assessment post-course completion so our mentors will get to know their understanding of the course. A mentor will also have interrogative conversations with participants and provide valuable feedback.

• What are the key components of a successful tender document?
• How should a successful relationship between the contractor and their client be maintained?
• What techniques can be used to ensure accuracy in the contract and tendering process?
• What are some of the common traps to look out for when creating agreements and contracts?
• How should a company ensure that it is negotiating from a strong position when competing for a contract?
• What are the benefits of drafting and executing contracts that are mutually beneficial for both parties?

Lessons Learned

The lesson to be learned from tendering and contracts is that it is essential to have a thorough understanding of the agreement or contract before signing it and to properly assess the potential risks involved. Even when it is assumed that all parties involved are honest and honest, improper enforcement of the agreement or contract can lead to costly consequences. It is also important to have a thorough understanding of the legal aspects of the agreement, such as the scope and enforceability of the contract, as well as the remedies that apply when one party breaches it. Lastly, having an expert to review the agreement or contract can help ensure that all parties involved understand it fully and that it is prepared according to its terms.

“When it comes to bids and contracts, there is no room for error, so be ready to win!”